HR Senior Asst/Executive

ENGIE Services Singapore

HR Senior Asst/Executive

ENGIE Services Singapore

Job Nature: Permanent

Position Level: Entry Level

Job Category: Generalist, Clerical/Admin, Secretarial

Qualification: Diploma

Salary: Login to view

  • Support and assist HR Business Partner in the full spectrum of day-to-day HR functions and any other ad-hoc duties as required;
  • Provide advice to queries from Line Managers, Supervisors and Site Administrators on HR policies and procedures;
  • Administer staff cessation matters such as prepare Letter of Acceptance of Resignation, necessary payroll cessation forms and conduct exit interviews for all positions;
  • Prepare Letters of Appointment, pre-employment medical chits, staff passes, create personal files, records and welcome pack for new employees;
  • Administer and update employees’ database timely and accurately into the HRIS system;
  • Update leave hierarchy and handle leave administration matters;
  • Assist and support in the tracking of staff confirmation appraisal, contract renewal, work pass renewal and retired and re-employment  matters;
  • Process and follow-up on work permits, S-Pass, Employment Pass, Dependent Pass applications and renewals;
  • Follow up on confirmations, contract renewals and NTS workers’ repatriations;
  • Maintain all personal documents and ensure its confidentiality;
  • Arrange for CSOC Safety course registration for workers;
  • Verify and submit HR related claims; NS claim, Childcare claims, staff claims etc to Payroll personnel;
  • Maintain a proper filing system;
  • Educate and advise the site administrators;
  • Assist in training administration; and
  • Any other ad-hoc duties as assigned.


  • Minimum a recognized Diploma in Business Administration or equivalent;
  • Proficient in Microsoft Words and Excel;
  • Have at least 1 year of relevant HR experience;
  • Experience in the construction industry will be an advantage;
  • Must be familiar with work permit and S-pass application matters;
  • Good interpersonal and written and oral communication skills;
  • Able to work under pressure, multi-task and adaptable to a fast-paced environment;
  • Possess good knowledge of MOM rules and regulations;
  • Familiar with the Employment Act;
  • Meticulous, self-motivated and well-organized; and
  • Has a good safety mindset and displays good WSH behaviour.
Company Overview

ENGIE Services Singapore Pte Ltd (ENGIE) is a leading service provider of Integrated Facilities Management (IFM), Energy Efficiency and Rail Engineering Solutions. Formerly known as Cofely FMO, the new name ENGIE represents our Group’s strategy to focus more on digitalization, decentralization, decarbonisation and energy efficiency.
The company, with over 1,000 direct staff in Singapore, operates across several diverse markets and industries; aviation, education, healthcare, transportation, commercial and government. ENGIE consistently delivers best in-class services standards and offer reliable support in managing mission-critical facilities and operations for over 40 clients in Singapore.
Join the ENGIE Services Singapore Talent Network today and stay up to-date on our openings as they continue to become available!
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